Vacancy: Finance and Billing Assistant

Job Title: Finance and Billing Assistant

Job Purpose: Providing financial administration and business support services

Location: Sheffield Office

Job Description

Responsibilities

  • Administering the disbursement process including:
    • Managing an effective system of collating invoices and fee notes
    • Processing disbursements to the purchase ledger
    • Processing the relevant claims from the Legal Aid Agency
    • Addressing any enquiries from fee earners or support staff
    • Assisting the finance team with arranging timely and accurate payment to providers
    • Monthly credit control analysis
  • Processing the monthly billing cycle for Local Authority work including:
    • Raising bills on the case management system
    • Working accurately to the specific billing process for each local authority
    • Reconciling disbursement invoices to the remittance on the purchase ledger
  • Processing monthly interim bills, Public Law Outline bills and payments on account
  • Administering completed files for billing promptly and accurately, including:
    • Chasing completion of the pre-billing checklist tasks
    • Sourcing any missing documents or information
    • Updating internal systems to confirm readiness for billing
  • Processing of staff expense claims, ensuring matter ledgers are updated before sending for payment.
  • General administrative assistance, including filing, copying, scanning documents where required.
  • Compliance with the firm’s policies and procedures e.g. Health & Safety, Data Protection
  • Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct, SRA Accounts Rules and meets Quality Mark standards
  • Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system.
  • Participating in the Reception rota and general office admin activities when required.

Person Specification

Skills, Knowledge & Experience

Skills

  • Comprehensive written and oral communication skills are essential
  • Excellent organisational skills
  • Time management skills and the ability to prioritise a work load are necessary
  • Ability to work on own initiative and in a team environment is essential

Experience

  • 2-5 years legal office administration experience – desirable
  • Competent on Word/Excel/PowerPoint – essential
  • Legal Case Management systems experience – desirable
Apply Now

Finance and Billing Assistant

Salary: Negotiable
Location: Sheffield Office
Closing Date:

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