Vacancy: Finance and Billing Assistant

Job Title: Finance and Billing Assistant
Job Purpose: Providing financial administration and business support services
Location: Sheffield Office

Responsibilities

• Administering the disbursement process including:
  • Managing an effective system of collating invoices and fee notes
  • Processing disbursements to the purchase ledger
  • Processing the relevant claims from the Legal Aid Agency
  • Addressing any enquiries from fee earners or support staff
  • Assisting the finance team with arranging timely and accurate payment to providers
  • Monthly credit control analysis
• Processing the monthly billing cycle for Local Authority work including:
  • Raising bills on the case management system
  • Working accurately to the specific billing process for each local authority
  • Reconciling disbursement invoices to the remittance on the purchase ledger
• Processing monthly interim bills, Public Law Outline bills and payments on account
• Administering completed files for billing promptly and accurately, including:
  • Chasing completion of the pre-billing checklist tasks
  • Sourcing any missing documents or information
  • Updating internal systems to confirm readiness for billing
• Processing of staff expense claims, ensuring matter ledgers are updated before sending for payment.
• General administrative assistance, including filing, copying, scanning documents where required.
• Compliance with the firm’s policies and procedures e.g. Health & Safety, Data Protection
• Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct, SRA Accounts Rules and meets Quality Mark standards
• Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system.
• Participating in the Reception rota and general office admin activities when required.

Person Specification

Skills, Knowledge & Experience

Skills

• Comprehensive written and oral communication skills are essential
• Excellent organisational skills
• Time management skills and the ability to prioritise a work load are necessary
• Ability to work on own initiative and in a team environment is essential

Experience

• 2-5 years legal office administration experience – desirable
• Competent on Word/Excel/PowerPoint – essential
• Legal Case Management systems experience – desirable

What do A&N Offer?

• Employee Owned Firm
• Paid Sick Leave
• Long Service Reward – £5000 for 10 years continuous service
• Maternity/Paternity/Adoption Pay from 2023
• Up to £3600 TAX FREE Bonus Annually
• Discretionary Performance Related Bonuses
• Contemporary Working Patterns
• 25 Days Annual Leave, Plus 3 Days between Christmas & New Year, plus Bank Holidays
• Hybrid/Flexible Working
• Training & Development opportunities
• Career Progression Opportunities
• Funded Social Events Throughout the Year
• Employee Forum
• Contributory Pension Scheme
• Parental Leave/Time Off for Dependents
• Recruitment Incentive Scheme
• Holiday Carry Over