Vacancy: Personal Assistant

Job Title: Personal Assistant
Job Family: Fee Earner
Reporting to: Administration Supervisor, Senior Fee Earner and Practice Manager
Supervising: Not Applicable
Job Purpose: Providing office administration and business support services to Fee Earners.

Responsibilities

• Ensuring Client Care letters are sent out in a timely manner
• Completing audio typing and processing of cases
• Managing Fee Earner diaries
• Liaising with Finance to make travel arrangements where required
• Completing on time and accurately Fee Earner expense claims
• Maintain client files, ensuring they are up to date, including (but not limited to) the correct NOIs and NOAs and legal aid certs
• Filing documents to client files, dealing with closed files and maintaining the firm’s closed file records.
• Transfer files to Billing once closing file checklist is completed
• Filing, copying, scanning documents where required
• Managing all incoming correspondence including email (Outlook/CCMS/EGRESS) and telephone calls
• Compliance with the firm’s policies and procedures e.g. Health & Safety, Data Protection
• Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct and meets Quality Mark standards
• Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system
• Participating in the Reception rota and general office admin activities when required
• Other Administrations duties deemed necessary to support the needs of the business

Person Specification

Skills, Knowledge & Experience

Skills

• Excellent written and oral communication skills
• Strong IT skills
• Ability to apply initiative & work in a fast paced environment

Experience

• 2-5 years legal office administration experience – desirable
• Competent on Word/Excel/PowerPoint – essential
• Legal Case Management systems experience – desirable