Vacancy: Personal Assistant

Job Title: Personal Assistant
Job Family: Fee Earner
Reporting to: Administration Supervisor, Senior Fee Earner and Practice Manager
Supervising: Not Applicable
Job Purpose: Providing office administration and business support services to Fee Earners.


  • Ensuring Client Care letters are sent out in a timely manner
  • Completing audio typing and processing of cases
  • Managing Fee Earner diaries
  • Liaising with Finance to make travel arrangements where required
  • Completing on time and accurately Fee Earner expense claims
  • Maintain client files, ensuring they are up to date, including (but not limited to) the correct NOIs and NOAs and legal aid certs
  • Filing documents to client files, dealing with closed files and maintaining the firm’s closed file records.
  • Transfer files to Billing once closing file checklist is completed
  • Filing, copying, scanning documents where required
  • Managing all incoming correspondence including email (Outlook/CCMS/EGRESS) and telephone calls
  • Compliance with the firm’s policies and procedures e.g. Health & Safety, Data Protection
  • Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct and meets Quality Mark standards
  • Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system
  • Participating in the Reception rota and general office admin activities when required
  • Other Administrations duties deemed necessary to support the needs of the business

Person Specification

Skills, Knowledge & Experience


  • Excellent written and oral communication skills
  • Strong IT skills
  • Ability to apply initiative & work in a fast paced environment


  • 2-5 years legal office administration experience – desirable
  • Competent on Word/Excel/PowerPoint – essential
  • Legal Case Management systems experience – desirable
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Personal Assistant

Salary: Negotiable
Closing Date:

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